H.O.T. Clay
January 13, 2012
19 members attended
4:00pm

Welcome back everybody!
Lindsay R. emailed Brad S. in Sculpture about the pedestals. He has not emailed back. However, Celeste R. still is recovering from her accident so that may explain the lack of response.

H.O.T. Clay Sale
Sign up sheets passed around to sign up for committees (Publicity, etc.)
Lindsay R. proposes that we have our Spring semester hot clay sale on February 16th and 17th, the week before Crystal Boger
Marah G. seconds
Discussion ensues- Advantages: earlier than other happenings in the semester, Disadvantages: it is really close to Crystal Boger, but we need to have it before NCECA
Linda A. suggests March 15th and 16th, a week before NCECA
Courtney C. motions to amend to March 15th and 16th
Lindsay R. accepts
Drew A. seconds
Vote: 12 - 0 - 6
Motion passes
Poster needs to be started soon!

Crystal Boger
Sign up sheet for Visiting Artist Day duties. We need to check up on arrangements for Crystal Boger’s flight and lodging.
NCECA
Funds from sales will be applied to NCECA
Anna H. wants H.O.T. Clay to put up $250 (total burden is not paid for solely by H.O.T. Clay) for a Student Alumni Reception. There will be light munchies and a cash bar. The money will come from our OSRV account
Lindsay R. motions
Marah G. seconds
Vote 11 - 0 – 2

T-SHIRT Design!
Two volunteers needed, 1 to collect images (Jeffrey S. volunteers jsincich@ufl.edu ) and another to spearhead printing and cost arrangements (Brett B volunteers bbeasley@ufl.edu)
Please keep images decently sized images preferably in vector and one color

Next Years Officers
Unless otherwise agreed upon, elections will be held in May.
Lindsay R. proposes we have nominations next meeting election February 10th
Michelle B. seconds
Brett B. motions to amend to hold off to inform about the job descriptions of each position.
Lindsay R. is going to send out a description in the next two weeks.
Andrea Z. will be sending out the Constitution via email in the next two weeks.
Lindsay R. declines the amendment
Marah G. proposes to amend that we discuss officer positions today.
Lindsay R. President: most visible in the meetings, keeps track of what she needs to oversee during meetings to stay on schedule, takes questions from new or prospective members, do sign up sheets, know the other officers jobs,
Vice President: main job is to curate Currents (the national juried show that H.O.T. Clay sponsors every year). This involves all the paperwork and decisions about jurors, sets up contracts and works with the Treasurer to get all paperwork resolved; send out letters of acceptance and rejection; keep track of shipping; organize set-up and take-down; arrange return shipping
Treasurer: Works with visiting artists to make sure they get paid; works with FACC, consulting forms and contracts, fills out SARS (Student Activities Request) by logging in using your username and password, Fill out SAR before you buy anything, and then after the H.O.T. Clay sale you deposit the checks
Secretary: Takes minutes and is responsible for most communication between the club and outside parties; the minutes are in a specific format, which is passed down in a template supplied by the previous secretary
Courtney C. seconds
Vote: 13- 0 -1

Meetings
Marah G. motions to move meetings to 3pm on Fridays instead of 4pm
Michelle B. seconds
Vote 11-2- 1

Future Visiting Artists
Tabled for next meeting


T-SHIRTS DUE NEXT MEETING!



H.O.T. Clay
December 2nd, 2011
15 members attended
4:00pm

No kiln room clean up

Note from Nan
She juried a show in at the Weber Center and it’s a good space for H.O.T. Clay members, grads or seniors. It’s thirty minutes away.

Crystal Boger
Jeni H. has nailed down the dates: February 22nd and 23rd. Drew A. will be taking over the week before when Jeni H. will be busy with thesis work

Pedestals
To discuss-
The new pedestals are currently in the Focus Gallery
The old ones are still in the back of the kiln room
People are ignoring the rules and not signing them out properly
Should we stop lending out pedestals?
Should we sell the old ones to sculpture? Should we keep the new ones for our use?

Also the space where the new pedestals are being stored is being converted into a student computer space.
Dandee P. motions that we donate the old pedestals to sculpture and keep the new ones for our shows and major shows like Vox Graphis
Marah G. seconds
Motion Vote fails 0 – 9 - 1
Dandee P. amends her proposal to keep some (3-4) for ceramic student critiques including the wall hangers and risers and then donate some to sculpture, or whoever wants them and then putting a tarp and padlocking the new ones.
Marah G. seconds
Lindsey R. and Donna F. suggest keeping 6 or so
Do we keep the old pedestals for critique or start using the new pedestals. There is about 30-35 of the new ones.
Marah G. proposes a painting day
Lindsey R. suggests separating out a small portion for critique
Dandee P. proposes getting rid of all the old with the exception of those mentioned above, keeping 10 new ones for critique and locking up the rest.
Drew A. seconds
Bottom line no one checks out pedestals except for Ceramics students for critiques
Marah G. calls for vote
Motion passes unanimously

Homework for Break
DESIGN A T-SHIRT! Go! Do it!
Designs will be discussed at the first meeting next semester
Lindsay R. calls for a volunteer to handle t-shirt business- Matthew B. volunteers

Liaisons and Officers
Compile what your jobs are so that we will have a guide for officers and liaisons in the future.
Linda A. suggests setting up a H.O.T. Clay Dropbox, which would be free and the more people join the more free storage.

Current Show Take-Down
December 12th, 2011
Please sign up!!!




H.O.T. Clay Meeting Minutes
November 18th, 2011
17 members attending
4:00pm
Lindsey R. says thank you to all the members who participated in the many events H.O.T. Clay has been involved with.
Courtney C. announces the amount of money made in the sale
The Harn has requested future involvement and promises to maintain a timely dialogue
Pizza Party Slide Talk on Sunday November 20th!
Donna F. Will be talking 

Courtney C. Has requested and received $500 for track lighting from FACC. Proposes asking again for installation money.
Holiday Party at Anna’s House,
be in the envelope by Monday, November 21st at 8:00am.
Crystal Boger- Jeni H. attempted to set a date; too close to NCECA
Molly Hatch- date October 4th, 5th, 11th or 12th, 2011
Cheyenne Rudolph is liasson for Molly Hatch

Marah G. Motions to narrow the date
Lindsay R. seconds
Vote is unanimous
Motion passes

Reminder! Start thinking about NCECA and volunteer opportunities!
Jeffrey S. Says they have finally posted the deadlines for scholarships

Foremost Gallery
They have gotten less interest than they planned for. So now the work no longer has to be for sale and there is only the $5 fee for use of Slideroom to upload photos. Linda A. encourages everyone to enter. Next Call for Entry is November 20th!

Currents!
Installation is happening right now!
25 pieces out of 90 were selected
Sign up sheet for De-install December 12th




H.O.T. Clay
October 14, 2011
15 members attended
4:00pm

Two weeks away from the H.O.T. Clay Sale
Lindsay R. says thank you for the attendance at the Sam Chung Lecture
Drew A. is working with the Harn for the November 11th Museum Nights
Josh Deweese is coming up on November 12th; need volunteer to get room for lecture
Jeffrey S. volunteers

H.O.T. Clay Sale/Artbash!
Out on the board there is always an envelope for Price Sheets for H.O.T. Clay Sale
Take as many sheets as you need and the stickers to mark your pots
You will put your name on the top of the sheet, assign a number and a price to your pots and note these on the sheet and the pot sticker; also put your initials on the sticker so we know who what entry to cross off
EVERYONE NEEDS TO BE THERE if you can
Set up/ Take down committee is in charge of getting the shelves up and the tables
We need vehicles to bring over the pieces for sale
Publicity committee needs to meet to get the poster up ASAP
Money Committee needs to meet as well
Also, glaze-a-thon is cancelled since there wasn’t much on the Make-a-thon cart

Pizza Party is this Sunday!
10 possible attendees

H.O.T. Clay T-shirts
Should we have a shirt? How many should we make? Should we do a UF glaze book instead?
Lindsay R. proposes a discussion of t-shirts vs. the glaze book
Marah G. seconds
Linda A. says that we should keep in mind that the graphics on the t-shirts need to be universally appealing
Donna F. wants girls sizes
Josh S. supports doing a design contest
Lindsay R. says t-shirts need to be rolling by early next year
Lindsay R. suggests tabling until after January to avoid the Thanksgiving end of year rush
Suggestion: Kathy King do a t-shirt
Jeffrey S. volunteers to send her an email about entering the contest; offer money reward?
Jeffrey S. motions to table
Marah G. seconds
Vote is unanimous for tabling

Set-up/Take-down Currents Show
Marah G. explains the Currents Show
Jen Allen juried the show and everyone who entered knows the results.
Exhibition dates are November 21st so sign up sheets will be going up for that show.
Next H.O.T. Clay Meeting is the November 18th so work for the Currents Show will be discussed over email and the H.O.T. Clay board
Please volunteer to help!
Empty Bowls
Jeni H. and Nicole G. request bowls the day after the H.O.T. Clay sale